Your item file is the foundation of every Walmart transaction. We manage item setup, maintenance, cost updates, and attribute syndication so your catalog stays clean, compliant, and optimized for both in-store and online performance.
Every product Walmart buys from a 1P supplier starts with an item file record. This record contains GTIN/UPC codes, case pack configurations, cost files, item hierarchy assignments, and product attributes that flow downstream to replenishment systems, planograms, and walmart.com listings. A single error in the item file can block POs, trigger compliance fines, or cause products to disappear from the shelf.
We treat item file management as an ongoing discipline, not a one-time setup task. Our team handles new item proposals, seasonal activations and deactivations, cost file submissions, and attribute updates across Retail Link. Every change is validated before submission to prevent rejection cycles that slow your speed to shelf.
We prepare and submit new item proposals through Retail Link with complete GTIN assignments, case pack specs, cost files, and hierarchy mappings. Every field is validated against Walmart's current requirements before submission.
Submit and track cost file changes through Walmart's approval workflow. We manage base cost updates, promotional cost submissions, and bracket pricing to ensure your margins and Walmart's retail pricing stay aligned.
Map and maintain the product attributes that drive walmart.com search and content. We ensure item titles, descriptions, images, and category-specific attributes meet Walmart's content quality standards for online visibility.
From GTIN registration to modular placement data, we handle every component of your Walmart 1P product catalog.
Complete item file creation and ongoing maintenance in Retail Link. We manage GTIN/UPC assignments, item descriptions, department/category/subcategory hierarchy placement, and all required supplier data fields to keep your catalog accurate.
Configure and update case pack quantities, inner pack counts, case dimensions, weight specs, and pallet configurations (Ti x Hi). We ensure your packaging data matches what ships to Walmart DCs to prevent receiving errors and chargebacks.
Manage seasonal item activation and deactivation cycles. We coordinate timing with buyers to ensure seasonal SKUs go active before modular sets and deactivate cleanly to prevent residual inventory charges or phantom PO generation.
Diagnose and resolve item file submission errors, rejection codes, and data validation failures. We track every error to root cause, correct the data, resubmit, and document patterns to prevent recurring issues across your catalog.
Validate and register GTIN codes with GS1 and ensure they match Walmart's item file requirements before submission.
Maintain shelf placement data, modular positions, and planogram-relevant dimensions that influence store-level assortment decisions.
Prepare and submit cost increase or decrease requests with supporting documentation through Walmart's formal cost change process.
Audit and correct department, category, and subcategory assignments to ensure your items appear in the right buyer's portfolio.
Coordinate product images and rich content for walmart.com listings, ensuring item file attributes support strong online merchandising.
Manage clean item discontinuation workflows to prevent orphaned inventory, open PO conflicts, and lingering deductions.
We pull your complete item file from Retail Link and audit every record for accuracy: GTIN validation, cost file alignment, hierarchy placement, case pack specs, and attribute completeness. We flag every discrepancy and prioritize corrections by business impact.
We systematically correct item file errors, update outdated fields, and align case pack configurations with actual shipping specs. Every correction is submitted through Retail Link with documentation to prevent future regressions.
For new product launches, we manage the complete item proposal workflow: GTIN assignment, item file creation, cost file submission, buyer approval coordination, and online attribute syndication. Every item is shelf-ready and web-ready before the modular set date.
We monitor your item file on a weekly cadence, catching errors before they impact POs or trigger compliance issues. Seasonal activations, cost changes, and attribute updates are managed proactively on a rolling calendar aligned to Walmart's buying cycles.
Let us audit your Walmart item file and build a maintenance system that keeps your catalog accurate, compliant, and optimized.
Schedule Discovery Call →